Annual General Meeting & get together

Confirmation of 2023 AGM minutes

• members should note the amendment to Section 4 Treasurer’s report (see minutes below).

The Committee is recommending the following amendments to the Constitution:

• Committee membership (Section 8b)
  Existing wording: up to eight other members who are willing to participate in managing the Association’s affairs
  Proposed wording: up to ten other members.
  Reason: This reflects the need to manage the growing workloads of committee members and the effects of committee members unexpectedly leaving mid-term. 
• First Committee membership (Section 8c) 
  Existing wording: The first Committee of the Association shall be appointed from the promoters of the Association, and shall hold office until the end of the first Annual General Meeting. 
  Proposed wording: remove all
  Reason: Redundant clause.
• Finances (Section 10a)
  Existing wording – the financial year is from 1 January – 31 December.
  Proposed wording: 1 July – 30 June.
  Reason: This will ensure that all income and expenses can be reported at the AGM; will provide an appropriate period of time for our finances to be audited (FY24/25 onwards) and support quarterly BAS reporting periods now that our income requires us to be registered for GST.
• Holding the AGM (Section 11)
  Existing wording: The first Annual General Meeting will be held within 18 months of incorporation, and thereafter within 3 months after the end of each financial year. 
  Proposed wording: The Annual General Meeting will be held 5-months after the end of each financial year. 
  Reason: As above “the first AGM” is redundant. The 5-month timeframe is consistent with Business and Consumer Services recommendations for Incorporated Associations.

View the Constitution.